Privacy Policy

Last updated: September 2025

Overview

Your AI Headshot ("we", "us", "our") respects your privacy and is committed to protecting your personal data. This privacy policy explains how we collect, use, and safeguard your information when you use our AI headshot generation service.

Information We Collect

Personal Information

  • Account Information: Email address, password (encrypted)
  • Payment Information: Processed securely through Stripe (we don't store credit card details)
  • Photos: Images you upload for headshot generation

Technical Information

  • Usage Data: How you interact with our service
  • Device Information: Browser type, IP address, device type
  • Cookies: Essential cookies only for functionality (see Cookie Policy)

How We Use Your Information

  • Service Delivery: Generate your AI headshots
  • Account Management: Manage your account and credits
  • Payment Processing: Process transactions via Stripe
  • Communication: Send service-related emails
  • Service Improvement: Analyze usage to improve our service

Data Storage and Security

  • Photos: Stored securely with enterprise-grade cloud storage providers in EU region
  • Database: User data stored with reliable database providers (EU/US)
  • Encryption: All data encrypted in transit and at rest
  • Access Control: Strict access controls and authentication

Data Retention

  • Photos: Automatically deleted after 30 days
  • Account Data: Retained while your account is active
  • Payment Records: Retained for tax and legal requirements (7 years)

Data Sharing

We do NOT sell, rent, or share your personal data with third parties, except:

  • Service Providers: Trusted cloud storage and hosting providers, Stripe (our payment processor)
  • Legal Requirements: When required by law or legal process
  • Business Transfer: In case of merger or acquisition (with notice)

Your Rights (GDPR)

As an EU-based service, we provide full GDPR compliance:

  • Access: Request a copy of your data
  • Rectification: Correct inaccurate data
  • Erasure: Delete your account and data
  • Portability: Export your data
  • Objection: Object to data processing

Contact us at support@youraiheadshot.com to exercise these rights.

International Transfers

Your data may be processed in the EU and US by our trusted service providers. All transfers are protected by adequate safeguards and comply with GDPR requirements.

Contact Information

For privacy-related questions, contact us:

Changes to This Policy

We may update this privacy policy from time to time. We will notify you of any material changes by email or through our service.